B2B Software Terms of Service

Deed Theft Shield provides workflow software exclusively for licensed insurance companies and licensed insurance broker organizations. Authorized personnel and service providers may use restricted functions only while acting under an approved licensed organization; they are not separate public buyers or independent insurance decision makers. The platform can organize configured-source monitoring, parcel records, recording activity, evidence, review, notification authorization, integrations, and audit history.

Deed Theft Shield is not an insurance company, insurance agency, insurance broker, producer, managing general agent, third-party administrator, underwriter, adjuster, claim payer, settlement administrator, escrow holder, title insurer, title lock, law firm, county recorder, government agency, or insurance payment intermediary.

We do not offer, recommend, quote, sell, solicit, negotiate, place, underwrite, bind, issue, service, cancel, adjust, or settle insurance. We do not collect insurance premium. Platform access, a software invoice, a monitoring record, or a workflow status does not create, change, renew, cancel, or prove insurance coverage.

Insurance products, advice, licensing, underwriting, policy administration, claims, consumer communications, and regulated transactions remain solely controlled by the licensed organization using the platform.

Use is limited to platform administrators and authorized personnel of an approved organization. An organization must provide accurate professional, licensing, jurisdiction, security, billing, and contact information. We may verify, decline, suspend, or revoke organizational access.

Organization owners and administrators are responsible for adding only authorized personnel, assigning least-privilege roles, reviewing access when duties change, and removing access promptly.

Implementation scope, permitted uses, jurisdictions, source availability, integration responsibilities, service levels, data handling, training, support, and commercial terms are established through a written organization proposal, order, statement of work, or agreement.

Capabilities and sources may be live and verified, configured, controlled validation, manual, inactive, retired, candidate integration, sample or synthetic, customer-supplied, or future. Coverage, timing, document availability, matching quality, and historical depth vary. No source is represented as live unless tested against the actual service and within its verification window.

The organization may add or process parcel and property-record information only when it has lawful authority and a permitted professional purpose. The organization is responsible for notices, permissions, legal bases, and source-license restrictions applicable to its use.

A matched filing is not a finding of fraud, invalidity, ownership, priority, coverage, liability, or legal effect. Automated rules may surface information; qualified organization personnel must review and authorize decisions and external communications.

Public dollar pricing, public Payment Links, public Checkout, consumer Payment Intents, public subscriptions, tips, donations, premium collection, and quote-to-payment or quote-to-binding connections are not offered. Private enterprise pricing and invoice creation are inactive until the complete commercialization release gate passes and Rich Ryan approves the named licensed customer, private price, customer class, technology-only line items, refund and cancellation terms, and invoice workflow in writing.

If private technology invoicing is later activated, an approved software proposal, order form, statement of work, or enterprise agreement will govern fees, invoice delivery, payment timing, cancellation, renewal, refunds, credits, service suspension, and dispute handling. Software fees are not insurance premium or insurance transaction fees and may not be combined with premium, policy, binding, claim, payout, settlement, escrow, pass-through, or another organization’s goods or services.

Evidence metadata may include source references, capture time, storage locations, content hashes, and custody events. These support operational accountability but do not establish legal admissibility, authenticity, chain of title, coverage, or liability.

External notices remain drafts until an authorized reviewer verifies the recipient and authorizes that communication. The licensed organization is responsible for the content, legality, timing, delivery channel, and professional consequences of communications it approves.

Users may not misuse public records, investigate without lawful authority, impersonate another person, harass, deceive, scrape restricted systems, bypass access controls, upload malware, remove provenance, present demonstration data as live, or present an automated signal as a final professional decision.

Users may not use Deed Theft Shield branding or interfaces to imply that Deed Theft Shield offers insurance, recommends a product, binds coverage, administers a policy, handles a claim, or performs another regulated insurance activity.

Organizations must protect credentials, devices, exports, integration keys, evidence, and recipient information. Notify us promptly of suspected compromise. We may require security remediation, rotate credentials, limit an integration, or suspend access when needed to protect the platform or records.

County offices, licensed data providers, Stripe, identity providers, storage providers, and integration services operate independently. Their availability, accuracy, terms, and performance are outside our control. API or integration access requires written approval and compliance with credentials, rate limits, provenance fields, and permitted-use terms.

Each party will protect nonpublic business and technical information disclosed under an organization agreement. Additional security, privacy, data-processing, retention, export, deletion, and incident terms may be documented in the applicable agreement or data-processing addendum.

The platform, software, design, original media, documentation, and brand assets are owned by Deed Theft Shield or its licensors. Approved users receive a limited, non-exclusive, non-transferable right to use the technology during the authorized term. Public records and organization-provided information remain subject to their independent rights and legal status.

To the maximum extent permitted by law, the technology is provided “as is” and “as available.” We disclaim warranties of merchantability, fitness for a particular purpose, non-infringement, continuous availability, universal source coverage, error-free matching, guaranteed prevention, guaranteed detection, and legal or insurance outcomes.

Liability limits, indemnity, insurance, remedies, and risk allocation are governed by the applicable written organization agreement. To the maximum extent permitted by law, Deed Theft Shield is not liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for licensed-organization decisions, third-party records, unavailable sources, or regulated activities outside the technology service.

We may suspend or terminate access for security risk, abuse, nonpayment under an approved future agreement, source restrictions, legal requirements, loss of professional eligibility, or material breach. Contract term, renewal, termination, transition, refunds, cancellation, and record-return obligations are governed by the applicable organization agreement.

We may update these public Terms with a revised effective date. Organization-specific terms control if they expressly conflict with these public Terms. Technology-support and implementation questions may be submitted through the organization inquiry form. Insurance questions must be directed to the relevant licensed insurance organization or appropriately licensed professional.